General Meeting - Tuesday, February 8th, 2022

Minutes

Location: Online Zoom — 7PM

Present:

  • CJ Arnesen - President

  • Victor Jorge - Vice President

  • Ellen Layendecker - Treasurer

  • Rick Montez - Membership

  • Joanna Chen - Secretary

  • Dennis Holler - Delegate

CJ Arnesen called the meeting to order at 7:04 pm

Announcements:

  • Kelly R. bought another set of ¾ ton axles, 14 bolt rear, 8 lug - talk to him if you are interested in buying them from him

  • CJ has 1943 original Willys MB axles for sale

  • Call for volunteer for hosting the next Rigs and Coffee

Old Business:

Club officers candidate info (Elections chair Andrew S. via Dishaan)

  • Andrew contacted a bunch of people about running for a board position

  • No one who isn’t a current board member already has volunteered

  • If you haven’t been contacted but are interested, please reach out to Andrew

  • Some new members are not yet eligible, haven’t been members for a year

  • Plea for volunteers for President and Delegate

  • Delegate responsibilities

    • 4 Cal4Wheel meetings per year, one of those is Convention

    • Convention rotates between the 3 regions, in person this year and probably will continue to be

    • Other meetings have been Zoom meetings for the last year or so

    • Meeting for Northern district is usually in Sacramento, typically about 9am - 3pm

    • Attend meeting, take notes, tell club about it at next general meeting

    • Next meeting is Convention, then April 2

    • Usually know by March when the meetings will be for the coming year

    • Why can’t Ole or Sherry be delegate since they are already going to those meetings? Because they already have other roles

    • Opportunity to be a voice for our club

    • Travel is budgeted by the club, amounts for traveling to meetings and hotel for Convention

  • President responsibilities

    • General supervision of club

    • Run General meetings and board meetings

    • Sometimes sign some checks for Ellen

    • Help with committees, etc. 

  • BOD meetings have been virtual for a while

  • General meeting became virtual because of the pandemic, mostly up to the board to decide when to go back to in person meetings

  • Nomination session - nominees cannot decline during the meeting, must contact elections chair afterward if they need to decline

    • CJ nominates Chris Mains for President

    • Kelly R. nominates Darrell Drummer for President

  • We do have to have a Board of Directors to function as a corporation in California

    • If we don’t have a board, we don’t have a club

  • For April 2022 to March 2023


Bylaws amendment vote

  • This is for the formatting/grammatical cleanup

  • Passed unanimously


Membership (Rick Montez):

  • Question of the Month: You have $100K for a new 4wd rig (inflation) which do you do? Purchase one from a respected builder for $100K or purchase a base unit and do the mods yourself (more bang for the buck)

  • Reminder to prospectives to generate a trip report after attending a run

    • Trail leaders who have prospectives with them, please remind them to submit trip report

  • Anniversaries: Ellen Layendecker 31, Jay Lohr 30, Tom Vella 16, Greg Ordonez 5, Joanna Chen 4, Neale Wade 4, Victor Jorge 4

  • Club roster

    • Rick sent an email a few weeks ago asking for updated info

    • Several people have not responded, Rick will wait another week before finalizing things

  • Rick hasn’t been taking attendance trying to help the zoom meetings move more quickly

    • Is it worth going down the list to call roll?

    • Can screenshot the zoom window


Treasurer (Ellen Layendecker):

  • We have money!

  • Dennis has donation checks for Convention

  • Ellen still working on insurance

    • Have insurance, need COI for Safety Clinic

    • Taking them abnormally long amount of time

Vice President (Victor Jorge):

Past Runs

  • Jan 23: Rigs & Coffee (Peets @ Los Gatos) - Trail-boss: Rye Livingston

    • 15 or so rigs showed up

    • Rye says it’s as easy as it gets when it comes to organizing an event

    • Connie brought amazing grapefruit

  • Jan 25 - Feb 5th: King of the Hammers - Trail-boss: Jason G.

    • Down in the desert for 10 days, absolutely spectacular

Future Runs

  • Feb 18 - 20:         Cal4 Convention Trail-boss: Dennis

  • Feb 25 - 27th:      Cal4Wheel Winter Fun Fest - Trail-boss: Victor J.

  • Feb ??:                Hollister Fun Run - Trail-boss: ???

  • Mar ??:                Walker Ridge Run - Trail-boss: Dennis

    • No date yet, probably early March

  • Mar ??:                Hollister Fun Run - Trail-boss: ???

  • Mar 30-Apr 2:      Cal4Wheel Death Valley Experience - Trail-boss: ???

  • Apr 8-11th :          Death Valley Overlanding [3-4d/~400mile] - Trail-boss: Vidas/Bruce

    • Popular event. If we have a second trail leader, can split into 2 groups to let more people join

  • Apr ??:                 Hollister Fun Run - Trail-boss: ???

  • May 21st:             Spring Safety Clinic: Trail-boss: Magnus/Bruce

  • June 17 - 19th:    Adopt-a-Trail [Part-1] - Trail-boss:???

  • July 1 - 3rd:         Adopt-a-Trail [Part-2] - Trail-boss:???

  • Aug 6 - 7th          4Wheel Parts TruckFest - Trail-boss: Rick

  • Sept 17th:           Fall Safety Clinic: Trail-boss: Magnus/Bruce 


Land Use:

  • Still fighting things hard

Delegate Report (Dennis):

  • Dennis has the 2 checks for our club donations

    • $250 for Cal4Wheel’s Tread Lightly! dues

    • $1250 for general fund

  • One election during convention, for President

    • Josh Epstein - currently VP of South District

    • Robert Reed - North District member and past President

    • Dennis doesn’t know the people well enough to have an opinion

    • CJ trusts Sherry and Ole’s perspective

    • Jason would choose Josh if he had to choose

    • Several members seem to lean toward Josh

    • Daryl motions to give Dennis agency to make the decision, Jason seconds, passes

  • Invitation is still open for anyone who wants to go to Visalia for Convention

New Business:

Safety Clinic registration

  • We don’t have Truckfest in Feb to give us a deadline

  • Ellen has been busy, doesn’t have everything set up yet

  • Ellen targeting first week of March

Safety Clinic food discussion

  • Generally serve dinner at Clinic for 2 purposes - keep students around longer to get them interested in the club, and to thank the volunteers

  • We charge a little extra to cover food for volunteers

  • We had been doing food ourselves, takes a lot of bodies and a lot of work

  • Lately we are barely getting enough volunteers for clinic, not including food prep

  • Exploring the idea of catering

  • Andrew and some others have done some research, notes pasted below the minutes

  • The idea would be to pass cost of catering on to students

  • Our clinic is really cheap, so we could absorb some of the cost there as well by raising prices

  • Alex F. suggests Costco pizzas

  • Darrell Drummer willing to volunteer for cooking

    • Has some equipment, will need some help bringing it down to Hollister Hills

  • $30 for dinner might be too much that people will not be interested

  • Clinic is already underpriced, we could include cost of food; either include dinner fully or only have a small (e.g. $10) extra cost for dinner

  • Ellen suggests raising main price $10, and charging $20 per meal

    • We still want to keep prices down to attract younger people

  • Ellen also noted that there are about 10 spots that will be taken by holdovers, and we would likely not charge them the difference in registration cost

  • Jason used Mansmith BBQ in the past, it was great

    • They cook ahead of time, but finish up on site

    • Worth it

    • Also, takes our liability away from food related problems (e.g. someone gets sick)

    • Says volunteers should not have to pay for the meal, club should

    • Thinks it would be fine to raise clinic prices by $20, won’t have an issue filling up clinic

  • Ellen asks about permits, do we need to redo documents?

    • Covid protocol? didn’t require the last time

    • Magnus doesn’t think we need permission to have a caterer, but can ask Chris at park

    • We also know that Cal4Wheel caters for Molina Ghost Run at Hollister Hills

  • This doesn’t have to be permanent, proof of concept for May clinic

  • Let’s separate the vote for cater or not and how we charge

  • John T. motions to cater for May clinic

    • Vote passes

  • John T. motions +$20 to registration and $12 for dinner - bump to $15

    • Alex proposes round numbers - $100 registration, $20 dinner

    • holdovers don’t have to pay increase in price, pay for dinner if they want it

  • John R. says we don’t have to vote on numbers today

    • Only 22 people in attendance today and missing a couple of key members

    • CJ says we will be opening registration before next meeting, so we need to set prices

  • Kelly suggests $95 registration, $90 second driver, $20 dinner

  • Ellen good with these numbers

  • No vegetarian options

  • Are beverages included by caterer? not sure. They do bring plates, cutlery, etc.

  • 2 motions, vote for one

    • $100 main registration, $95 second driver, $20 meal - 8 votes

    • $95 main registration, $90 second driver, $20 meal - 9 votes, wins

  • Details not completely sorted out, we will figure it out, we will learn from this for September

  • CJ will let Andrew know ASAP, will see if he is willing to follow up with booking, otherwise will find someone else

John R. volunteers for Rigs and Coffee

  • Weds 2/16 In-n-Out 7pm

ED4 Hero:

  • Kelly nominates Andrew for being elections chair, doing research for clinic catering

  • CJ nominates Joanna for wading through bylaws


Cowbell:

  • Jason nominates Kelly for showing up early to Rigs and Coffee, CJ seconds


Reminder: Voting for next board at next meeting

John T. motions to adjourn the meeting, Jason seconds

Meeting adjourned at 8:57pm


Next BOD Meeting: March 1, 2022 at 7pm
Next General Meeting: March 8, 2022 at 7pm